POSITION TITLE: Data Specialist STATUS: Exempt, FT GRADE: 3 SALARY: $50K/yr

DEPT: Youth and Family Potential PROGRAM: Head Start/CORE

REPORTS TO: Program Design and Management Director SUPERVISES: N/A

SUMMARY: Supports funder-required program software systems ensuring accuracy and timely completion of data entry for all required program elements. Maintains integrity of all program software information system by troubleshooting, problem solving and applying current updates. Develops, coordinates, and produces weekly, monthly, and annual reports as needed by the program for management, state and federal reporting requirements. This position is responsible for maintaining a thorough knowledge of relevant state and federal policies, procedures, and regulations, continuous quality improvement processes, monitoring protocols, changes and updates to federal, state, and local regulations.

COLLABORATES WITH: Youth and Family Potential YWCA Metropolitan Chicago team.

ESSENTIAL RESPONSIBILITIES:

• Establish and manage a strong monitoring, analysis, and evaluation system with well-defined results, milestones, and targets inclusive to continuous quality improvement practices.
• Work closely with Early Childhood Services leadership team to review, track, and assess monitoring compliance throughout program operations.
• Analyze and evaluate a variety of information; organize, interpret, and present it in meaningful oral or written form for varied audiences and provide solid analysis leading to sound decision-making.
• Participate in meetings and strategy sessions to stay informed on priorities, raise issues and provide feedback
• Issue reports of all findings on an ongoing basis and provides systematic follow up to all program functions
• Work in conjunction with Early Childhood Services leadership team to support the planning and implementation of the program’s Community Assessment and Self- Assessment.
• Analyze data and work with team members to develop an intervention plan to address noncompliance issues and make recommendations for training and technical assistance
• Work with Early Childhood Services leadership team to develop and update grantee ongoing monitoring plans annually
• Keep abreast of funder regulations and updates and distributes information to relevant partners
• In conjunction with Education Manager and Family Services Manager, conducts orientation and internal training for team members on data base and proper data entry
• Manages and oversees various databases including but not limited to setup, program updates, staff training, and ongoing monitoring, annual rollover, and reporting
• Performs other duties as assigned

NON-ESSENTIAL RESPONSIBILITIES: Participate in administrative and program meetings, as appropriate. Attend YWCA events and activities to support the overall mission, vision and values.

OTHER DUTIES AS ASSIGNED: Other duties outside of the responsibilities of the position may be assigned, whether for a project, special needs task or other assignment.

QUALIFICATIONS:

• Understanding of childhood education, child health, mental health, and familiarity with the fields of disabilities services and parent involvements. Familiarity with community resources, children care licensing requirements as well as standards of other regulatory bodies preferred.
• Effective, supportive organizational skills, including the ability to assist personnel in developing delft-direction.

EDUCATION REQUIRED: Bachelor’s degree and 2+ years of relevant experience or equivalent combination of education and experience

CERTIFICATION(s) REQUIRED: NA

OTHER REQUIREMENTS: This position will require documented proof of full COVID-19 vaccination.

WORK ENVIRONMENT: The work environment includes offices; members and visitors may visit with children. The noise level is usually moderate. Movement requirements include walking, stooping or kneeling. There may be a need to reach, lift or move objects, such as packages, supplies and computers. Normal (or corrected) vision range; ability to see color and to distinguish letters, numbers and symbols are necessary to the work, which may require close viewing. Occasionally may need to lift and/or move up to 30 pounds. Communication needs include seeing, hearing and speaking. While in the office, there will be periods of sitting, holding a telephone and using computers. Reasonable accommodations will be made for an incumbent to meet the essential responsibilities of the position.

WORK SCHEDULE: Monday – Friday, 8:00 am to 4:30 pm this position may require work on some evenings and weekends. Schedule can vary depending on the needs of the agency. This position is hybrid and will require both in person and remote working locations, as directed.